2.6 TVSF PRIVACY POLICY (from TVSF Handbook 2021 Update)
V1.0-19022021
The Thames Valley Silent Flyers, hereafter referred to as “the club”, are
committed to protecting and respecting your privacy. We have not
appointed a Data Protection Officer to oversee our compliance with data
protection laws as we are not required to do so, but our Data Protection
Compliance Manager has overall responsibility for data protection
compliance in our club contact details can be found via our Contact Us page on this website.
This notice explains when and why we collect personal information about
people who join the club by whatever means, how we use it, the
conditions under which we may disclose it to others and your rights in
relation to your personal data. We may change this notice from time to
time so please check on this website or request a copy
occasionally to ensure that you’re happy with any changes. By becoming
a member of the club, you’re agreeing to be bound by this notice. Any
questions regarding this notice and our privacy practices should be sent
via our contact page.
How do we collect information about you?
We obtain information about you when you apply to become a member of
the club, by completing our application form.
What type of information is collected about you?
The personal information we collect might include your name, address,
email address, telephone number, gender and IP address. The legal bases
for the processing of your personal data is to enable the club to fulfil our
contractual obligations and provide membership services.
How is your information used?
We may use your information to:
• process your membership;
• to carry out our obligations arising from your membership;
• seek your views or comments on matters relating to the club and model
aircraft flying
• notify you of changes to our services;
• send you communications which you have requested and that may be of
interest to you.
These may include information about club events and contests and other
club related matters, also information from the BMFA that may be of
interest.
How long do we retain your information?
We will hold your personal information on our systems for as long as is
necessary to carry out our obligations in relation to your membership, or
as long as is set out in any relevant agreement between us. Where an
individual persons club membership lapses your information will be
securely kept for a period of 5 years, after which your information will be
deleted.
Who has access to your information?
We will not sell or rent your information to third parties. We will not share
your information with third parties for marketing purposes. All members
of the club must also be members of the BMFA, by joining the club you
give consent for your personal data to be shared with the BMFA to enable
provision of BMFA membership services. Please see the BMFA privacy
policy at https://www.bmfa.org/Privacy-Policy
Please be reassured that we will not release your information to third
parties beyond the club unless we are required to do so by law, for
example, by a court order or for the purposes of prevention of fraud or
other crime.
How you can access and update your information?
The accuracy of your information is important to us. You can check the
information we hold is correct on the members dashboard area of the
BMFA website and update the information if necessary, directly through
our website via our Contact Page
what are your rights?
(a) the right to access;
You have the right to confirmation as to whether or not we process your
personal data and, where we do, access to the personal data, together
with certain additional information. That additional information includes
details of the purposes of the processing, the categories of personal data
concerned and the recipients of the personal data. Providing the rights
and freedoms of others are not affected, we will supply to you a copy of
your personal data. The first copy will be provided free of charge, but
additional copies may be subject to a reasonable fee. You can access your
personal data by visiting your members dashboard when logged into our
website.
(b) the right to rectification;
You have the right to have any inaccurate personal data about you
rectified and, taking into account the purposes of the processing, to have
any incomplete personal data about you completed.
(c) the right to erasure;
In some circumstances you have the right to the erasure of your personal
data without undue delay. Those circumstances include: the personal data
being no longer necessary in relation to the purposes for which the data
was collected or otherwise processed, you are no longer a club member
and wish the data not to be held for our standard 5 years. Please note a
request for data erasure for a current member would require that
member to forfeit membership. The data is required for the club to fulfil
its obligations
(d) the right to restrict processing;
In some circumstances you have the right to restrict the processing of
your personal data. Those circumstances are: you contest the accuracy of
the personal data; processing is unlawful but you oppose erasure; we no
longer need the personal data for the purposes of our processing, but you
require personal data for the establishment, exercise or defence of legal
claims; and you have objected to processing, pending the verification of
that objection. Where processing has been restricted on this basis, we
may continue to store your personal data. However, we will only
otherwise process it: with your consent; for the establishment, exercise
or defence of legal claims; for the protection of the rights of another
natural or legal person; or for reasons of important public interest.
(e) the right to object to processing;
You have the right to object to our processing of your personal data for
direct electronic communications purposes. If you make such an
objection, we will cease to process your personal data for this purpose.
(f) the right to data portability;
To the extent that the legal basis for our processing of your personal data
is that the processing is necessary for the performance of a contract to
which you are party and such processing is carried out by automated
means, you have the right to receive your personal data from us in a
structured, commonly used and machine-readable format. However, this
right does not apply where it would adversely affect the rights and
freedoms of others.
(g) the right to complain to a supervisory authority;
If you consider that our processing of your personal information infringes
data protection laws, you have a legal right to lodge a complaint with the
Information Commissioners Office. https://ico.org.uk
(h) the right to withdraw consent.
To the extent that the legal basis for our processing of your personal
information is consent, you have the right to withdraw that consent at
any time. Withdrawal will not affect the lawfulness of processing before
the withdrawal.
You may exercise any of your rights in relation to your personal data by
written notice to us OR by using your BMFA members dashboard when
logged into their website.
To contact the
TVSF and Data Protection Compliance Officer use